{"id":7460,"date":"2021-03-15T07:00:07","date_gmt":"2021-03-15T07:00:07","guid":{"rendered":"https:\/\/carecomputers.co.uk\/?p=7460"},"modified":"2021-03-15T07:00:07","modified_gmt":"2021-03-15T07:00:07","slug":"a-quick-guide-to-holding-a-successful-teams-live-event","status":"publish","type":"post","link":"https:\/\/creativeideasfactory.co.uk\/carenew\/a-quick-guide-to-holding-a-successful-teams-live-event\/","title":{"rendered":"A quick guide to holding a successful Teams Live event"},"content":{"rendered":"

In the strange world we\u2019re living in, virtual events gone from being optional supplements to the main way businesses network. With this new demand, key platforms like Zoom and Microsoft Teams have stepped forward, rapidly expanding their feature set and providing competitive pricing.<\/p>\n

However, even with dedicated tools, a lot goes into holding a successful virtual event. Organisers and technical teams must carefully consider each stage of the process to make sure they are giving attendees an excellent experience.<\/p>\n

We\u2019ve outlined the stages to consider when planning a Teams Live event so you can use the platform to continue networking and engaging with your customers.<\/p>\n

Set-up<\/strong><\/p>\n

While setup for a virtual event isn\u2019t as complex as a physical one, it\u2019s still important to get right. Thankfully, Teams makes creating a live event relatively easy. From the calendar app, you can simply press the drop-down menu next to \u2018New Meeting\u2019 and select \u2018Live Event\u2019. Enter the title, date and time, ready to share later when everything is ready.<\/p>\n

While the creation process is easy, scheduling an event can be more of a challenge. You should know that when you schedule in Microsoft Teams, you\u2019re doing so from your time-zone. To ensure employees don\u2019t log in too early or late, you may want to share your own calendar file, which will adjust to their time zone.<\/p>\n

People<\/strong><\/p>\n

Different events have different requirements when it comes to the people attending and hosting them. Before you set a time in stone, it will be necessary to define roles and liaise with core participants to ensure they can make it. You\u2019ll likely want an organiser, presenters, and a moderator (someone to make sure everything goes smoothly on the day!).<\/p>\n

You\u2019ll also want to define the broader audience. Teams has three options: People & Groups, Org-wide, and Public. People and Groups is an important option to pay attention to \u2013 it allows only people you choose from certain internal groups attend. The other two do what you\u2019d expect, with organisation opening it to the whole company and public to anyone internal or external to your company.<\/p>\n

The ability to invite the public to an event can be disabled or enabled by the administrator, and this is typically a good idea for internal events. We\u2019ve all seen the \u2018Zoom bombing\u2019<\/a> issues that arose at the start of the pandemic.<\/p>\n

Production<\/strong><\/p>\n

Think about how you\u2019ll produce and record your event. Will presenters being using Teams for all aspects or need to use other apps? If you record the event in Teams, how will you make recordings available to attendees? You should also be clear about how long the event will last, what its purpose is, how big the audience will be and if it\u2019s part of a wider series of virtual event.<\/p>\n

In advance, you may also want to firm up:<\/p>\n